Notice of Annual General Meeting
13 December 2011
Notice is given that the 2011 Annual General Meeting of the New Zealand Software Association Inc will be held at Didas Wine Bar in Auckland on 13 December 2011 at 5.30 pm.
Business:
1. Ratification of the minutes of the previous AGM
These minutes may be downloaded and read here.
2. Matters arising from the minutes of the previous AGM
3. Adoption of the President’s report
The Presidents Report may be downloaded and read here.
4. Adoption of financial statements for the year ending 30 June 2011
The financial statements may be downloaded and read here.
5. Election of Executive Committee:
The following committee members have indicated that they are prepared to stand for re-election: Terry Paddy, Steve Corbett, Wayne Hudson, Jane Smallfield, Paul Norrie, Owen Scott
The maximum number of members allowed on the committee is 12. If no more than 12 candidates stand for election to the committee, there will be no need to conduct a ballot.
6. Amendment to Constitution
It is proposed to amend the Association’s constitution to comply with the requirements of the
Inland Revenue Department by replacing clause 22 with the following:
22.1 The Association will be wound up in accordance with the Incorporated Societies Act 1908.
22.2 If at a General Meeting, two thirds of the members present resolve that the Association be
wound up, a further General Meeting will be called and held not earlier than 30 days after the
meeting at which the resolution was passed, to confirm or reject the resolution by a two thirds
majority.
22.3 If the resolution is confirmed at the second General Meeting, the Association will be wound
up and all surplus assets after payment of all costs, debts and liabilities of the Association will
be paid or distributed to an organisation having purposes and objectives similar to those of the
Association, as may be determined by a majority of the Members present at the second General
Meeting.
7. General business
Notes
• A member may appoint a proxy to attend and vote instead of that member.
• If you wish to appoint a proxy, you should complete the proxy form (this will be available on the NZSA website shortly) in accordance with the instructions on that form. A proxy need not be a member. If you wish, you may appoint the Chairperson of the meeting as your proxy.
A proxy voting form can be downloaded
here.
• No proxy will be entitled to vote at the meeting unless a proxy form is received by the Association before the time set for the meeting.
